Job Responsibilities:

• Manage the end-to-end execution process of assigned projects and activations.

• Ensure the fire team (initial client contact group) meets Bombshell’s high-quality standards to uphold our image as a leader in activations

• Connect with clients to establish trust and develop a good working relationship as well as obtain all information and details required for the execution of the mission.

• Upon approval of the mission, work with the fire team to establish a production timeline and distribute the timeline to all key personnel.

• Confirm visual documentation is being handled by Marketing Design Specialist and is filed from the start of Mission to conclusion and ensure the client has access to photos as necessary.

• Task departments with items needed to be completed for each mission through production meetings, email, verbal communication, and follow-up to confirm completion.

• Work with accounting and Client Services Managers to prepare and send proposals/invoices, SOW’s, and any other correspondence on a timely basis, as well as follow up on all correspondence.

• Oversee routing and approval process for POs and invoices, tracking spending against budget allocations.

• Monitor progression and budgets of missions daily, regularly updating internal teams with project status and install dates.

• Direct associate project managers and production assistants as needed in support of your missions.

• Purchase items for the mission per designer specs and approval.

• Identify and secure talent, negotiate rates, prepare, and oversee contracts.

• Work with the graphic design team to ensure graphics are presented to the client and signed proofs are received with the appropriate time to produce.

• Oversee and document all aspects of the mission to ensure the timeline is adhered to.

• Lead regular meetings with the design team to communicate due dates and deliverables, track project status, and effectively and actively communicate potential project timeline risk.

• Attend meetings with clients as necessary and be prepared to update clients on all mission details.

• Meet with Production Managers to determine crew on each Mission activation and meet with Crew Leads to review all specifics of the entire scope of the load in/load out.

• Prepare load in/load out information for the crew regarding location and travel plans (if applicable).

• Work with venues to ensure all crew names, truck details, load in times, and other information is supplied to the venue.

• Manage on-site installation of the mission (if applicable) and direct and motivate crew during load in/load out.

• Conduct follow-ups with client and production crew to address punch list items and ensure final installs match design intent and meet high-quality brand standards.

• Determine if builds will be stored, shipped, or disposed of prior to load out.

• If shipping or storing items, follow up with production staff on timeline and shipping details and work with the Director of Operations to budget and invoice clients for associated costs.

• Confirm all vendors have been paid and ensure all receipts have been submitted to accounting.

• Prepare postmortems, including issuing postmortem forms to crew members and ensuring their completion.

• Convene with the client to confirm satisfaction of the completed mission.

• Confirm all documents and payments have been finalized and close out all files electronically.

• Set dates for connecting with clients for future business development.

What We’re Looking For:

• Bachelor’s degree in a related field.

• Minimum 5 years of experience in project management.

• Strong budget management experience.

• Upholds and conducts business with a high level of integrity.

• Has the ability to work calmly under pressure.

• Flexible approach to meeting deadlines, effectively managing his/her own resources and timetable to achieve maximum efficiency.

• Complex problem-solving skills, with the ability to coordinate tasks, information, and timelines with internal and external resources.

• Excellent interpersonal, verbal, and written communication skills.

• Able to work both as part of a team and independently.

• Able to interact with clients on all levels.

• Able to read and interpret design drawings.

• Able to read, understand, follow, and enforce office procedures.

• Experience with events, brand activations, and experiential marketing.

• Experience with furniture build, interior design, or theatrical construction a plus.

• Skilled in the use of computers, OS-based operating environment including Outlook, Excel, Word, and PowerPoint.

• Valid driver’s license.

• Travel may be required.

Apply Now!